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| HRMS
( Human Resource Management System ) |
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HRMS ( Human Resource Management System
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These days, all organizations have attempted to focus essentially on Human Resource Management, using computer system in storing data in order to create individual employee profile which can beneficially relieve human resource management process by evaluating several varieties of mass employee data in the best accuracy and safety way, and accelerate information services for departments and personnel. Consequently, supervisors would be able to view all of the employee data in their own departments. Furthermore, employee can adjust their profile only in authorized section. When entire data is ready, the system will proceed to link departments into itself, such as training department, evaluation and measurement department, payroll department, and social welfare department.
Personnel profile storing and connection system consists of employee profile, summary of employees work experience, training and development data, workplace discipline data, personnel individual performance data, previous merit increase, competency and capability data, absence report, welfare benefits, and privileges. As seen in the items above, the system will summarize them to personal employees profile efficiently.
The computer-based Human Resource system provides workforce dispatch system that conformed to economic duress and organization/divisions policy by concentrating on advantaging human resource allocation and development with proper tasks and employees competency. Moreover, it can control task framework and workforce with appropriate proportion, consider employee desirable characteristics, and analysis workforce to cope with workforce administration within department; as a result, the authorized officers would be able to specify job positioning, job description, intellectual ability, skills, and work experiences length, and then classify as position profile.
The system is also capable for salary evaluation, such as summarizing income and calculating the types of personal income tax. More precisely, users can connect the calculated result to banks network via remote access for transferring salary and welfare benefits to employees accounts. Additionally, it is available for printing tax report and attaching it to Revenue Department or even offering funds information, such as social security fund and provident fund in text file format enclosed with face sheet.
In conclusion, executive manger can retrieve the information, displayed in the particular format they desired, which is found to be flexible, convenient, and fast. All based on an accurate rapid reliable search system method regarding human resource managements analysis, determination and planning.
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 System features |
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 Web Base Application, installed in the main server and operates via Web Browser
Support Oracle Database
Forms can be printed on preprinted form or preview on screen
Display the reports result optionally via screen or printer
Export reports as CSV, HTML, WORD, EXCEL, RTF, and PDF format
Authorization and security in the system classified by group/personal
Authorization classified by data activities: retrieving, adding, editing, deleting, and printing in each program
Save, edit, or delete data in the system and viewing experience employment
Validating data accuracy before saving.
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| Master File |
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Sorting personnel types, such as government officer, employee, casual worker, government employee, contract employee that supports welfare conditions setting individually among its various types. For example, benefits withdrawal, deducting social security, and retirement conditions |
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| Setting forms of absence, leave request, and late arrival |
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Setting welfare list codes for both limitless merit increasing and wages cutting, some indicated as income tax |
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| Reduce steps in users process, due to its based information that helps the system to start expeditiously, such as address data: district, province, country, banks name list, educational institutes name list, educational background, major subject, technical job, etc. |
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| Import data from text file or Excel File (CSV) |
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| Profile Management System |
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Accessing to personal data of their own and editing it expeditiously by classifying subsystem to these following tasks |
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Employee profile record task is where work pre-entry personnel profile are stored, consists of experience employment, address, family detail, education, and talent |
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Job occupation record task takes part in profile storage, prior to appointment up until separation and basically refers to command sets , also stores managerial position profile |
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Work record task takes part in employee work history report storage, such as salary increase/decrease list, welfare drawing, overtime working, discipline penalty |
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Employee salary calculation record task takes part as a storage of funds member profile, tax deduction list, bank account, also supports back-pay list and monthly expenses |
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Displaying work history record from start up to now or separation including current/previous employee name list |
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| Employee Self Service (ESS) |
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| Employee Self Service (ESS) is the employee information service program which enables them to inquire or adjust data of their own within yielding authority, such as leave request, overtime work request, address adjustment, education background, training, etc. All displayed by user authority and user group diversity as following: |
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| Employee group |
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Permitted to view only their own profile, accessing the others is disabled. Group user can insert overtime work request, absence/leave/late arrival request, daily work data, also print their daily work report and evaluation. |
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| Administrator group |
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| Exclusively viewing their own profile including employees ones within the affiliation and retrieve them as desired. Moreover, they can set personnel salary viewing option after setting authority at program 10030 then selecting viewable status: employee data or salary data. |
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Permitting overtime work request, absence/leave/late arrival request and adjusting employee evaluation data. |
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| Moderator group |
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Viewing all employee data and adjusting them via authority |
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| Workforce Administrative System |
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| Supporting departments requirement of workforce |
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| Analyzing workforce according to current workforce statistics |
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| Setting an effective position framework which brings about to performance goal archiving |
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| Arranging personnel to work functionally |
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| Support salary increase process setting and job placement/job rotation |
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| Supporting division transfer appropriated with employees knowledge, skills, and experience. |
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Setting compensation appropriated with job position in order to form compensation structure by indicating to salary table according to personnel types in percentage including with daily/monthly payment or hire. |
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| Budget allocation (In case of budget system issue related) |
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Connecting Annual payment or bonus to salary increase in order to use as bonus calculation database |
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| Display salary payment account report and workforce frame list classified by types of budget |
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Salary Evaluation |
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| Evaluating employees absence, leave, or late arrival data and informing them when their salary rate is in higher or maximum stage |
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| Increasing civil servant and government employee salary 2 times a year on 1 st April and 1 st October |
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| Increasing casual worker s wage annually on 1 st October, such as 50 baht |
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| Setting budget that affects salary increase |
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| Salary and Welfare System |
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| Create tax deduction lists formula appended to tax formula, progressive tax alteration, and maximum tax deduction rate in ease |
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| Salary/wage payment, deduction, and addition including cash drawing control effectively |
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Setting monthly deduction-addition list or occasional one in 3 forms:
 Recorded from individual personnel data
Recorded from expense code and drawing date
Importing data from Excel File. However, the system is going to inform users in case of personnel list is unsearchable then it will be recorded automatically by randomizing employee ID number
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| Setting loan limits, deduction installment and interest computation |
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Calculating OT from cash drawing setting automatically by setting OT ratio of 1, 1.5, 2, 3 or fixed ratio payment into payroll system via Employee Self Service menu , that enables users to select periodic term of back pay |
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| Setting addition list and deduction list unlimitedly and rearranging list in salary slip |
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| Payment date, supporting multi-bank transfer payment, and printing tax report including salary slip |
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| Create summary expenses report for each division which can relieve duplicate burden |
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| Summarized budget |
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| Transfer file to Provident Fund, Social Security Fund, and bank enclosed with face sheet |
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| Form & report |
Displaying financial result according to divisions
Tax Report in official form and Annual format.
Print current salary slip and previous ones without data retrieve
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| Training System |
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| Training course plan |
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Set year, month, and document number for each monthly training record in the form of YYMM000, hence trainees would be able to attend In-House, Public, domestic, foreign training properly |
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| Support non-periodic training record. |
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| Record of training institute and trainer |
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| Performance report/result |
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| Registration form |
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| Course expense |
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| Recruitment System |
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| Job specification |
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| Select qualified person as job specification required |
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| Analyze current data for selection plan |
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| Announcement, advertising, publicizing |
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| Applicant data and resume |
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| Setting applicants detail : |
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| Applicants resume |
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| Work Experience Data |
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| Required Position |
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| Test Score Data |
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| Interview Appointment Data |
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| Evaluation & Measurement System |
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KPI Setting (Key Performance Indicator) |
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Converting employee performance evaluation in KPI, divided as groups then users can sort by level, position, division, or personnel type. However, KPI setting has to be flexible, adjustable in every year ,therefore, significantly, the system would be able to support various evaluation criteria of KPI setting and retrieve previous KPI from last year according to calendar year |
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KPI setting can be considered from Job Analysis; evaluation factors: position, division, and time according to Function Description; as a result, users can obviously see how job description on positions is. setting vision, mission, objectives, etc |
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Employee can create their own KPI; meanwhile, evaluation & measurement division is able to determine indicators weight, consider then grade standard evaluation group as annual system operation begins |
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| Indicating evaluation result |
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Competency Evaluation |
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Competency and position. Competency can be categorized into these following types:Core Competency , Functional Competency, and Leadership Competency |
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| Support function add, subtract, edit, and save |
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Data calculation for each GAP and HR Department can view data as employee group or itemized format and retrieve proper/over standard data or GAP, such as level, individual, group, division by indicating evaluation result as grade. In addition, Administrator can inquire any departments a Worksheet for adjusting salary or bonus |
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Report |
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In order that supervisor can examine the increased salary in percentage and the amount of payment referred to evaluation grade that employee achieved before merit increasing confirmation process |
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| Evaluation grade will be appended with increased salary by percentage condition as recorded |
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| Supervisor would be able to examine or adjust increased salary by pressing adjust button |
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If all merit increasing resources are ensured, press confirm button, once the reconfirm screen will preferably display requiring a second users action whether they will adjust them or not |
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When confirming salary data adjustment is completed, system will adjust new salary data into database |
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| Employee can review their own salary data from Employee Self Service |
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Bonus |
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| Support bonus in the amount or periodic(monthly) term , indicated with note, then press save button |
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After bonus adjustment, the system will multiply evaluating salary by bonus rate, add increased salary, be equal to total amount of bonus and salary |
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| Retirement and Separation Management System |
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| Categorizing types of separation, such as retirement, death, career changing |
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| Automate the saving process in employee profile for adjusting workforce status |
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| Calculate employee age-range of retirement for manpower assessment and searching employee profile after separation |
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| Reporting annual retired employee name list to original affiliation and its related division in order to assure the name list |
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| Pension calculating |
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Automatically estimating both current employee/government officers pension and subsequent one
Calculating office hours and multiple time rate automatically
Printing report or payment order |
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| Report for Management |
Display workforce statistics in desired data graph display from 1 dimensional display up to 4,
such as department, position, class, sex, etc
Support important form display, such as employee salary certificate or career portfolio
Workforce statistics , workforce status |
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| Search Function |
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| Index |
Function |
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| Searching personnel data via employee number, given name, surname, division, educational background, age of career, sex, ID number, etc |
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| 3.2 |
| Supporting searching through Search Engine by typing any part of word(s) as Wide card Searching method |
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| 3.3 |
| Displaying plenty result instantly by Technique Select Limit and automating divided page thus users can select required page even first and last ones |
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| Report
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| Index |
Function |
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| 4.1 |
| Saving report as CSV, HTML, WORD, EXCEL, RTF, and PDF format |
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| 4.2 |
| Setting personal profile and salary data report in term of range (from/to) or non-range, such as division 001, 003, 007 |
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4.3
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| Specifying report authority by users group |
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| 4.4 |
| Specifying report data displaying by users group |
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| Security |
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Login process by restricting authorized users data accessing level
Level of users accessible authority, such as common user, moderator, etc
Allowing a person to be sort in more than one group of users
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| Download document here |
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Catalog
HRMS |
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